What is staffing?

Staffing can be best defined as the process of recruitment, onboarding, training, and positioning of workers within an organization so it is efficiently filled with productive employees.

Staffing is very significant in the Human Resource Management function and consists of maintaining the current as well as the new employees.

At strategic levels, it includes succession planning for senior positions.

What is the staffing process?

Staffing is a continuous process which helps in obtaining and fulfilling various positions in the organization with most suitable and capable individuals.

1. Estimating the need for Manpower:

Before the work starts, it is important to assess the manpower requirement of the organization.

Two core aspects need to be taken to account, Type of employees & Number of employees.

It is necessary to outline the requirement so the best-informed decision could be taken.

2. Recruitment:

The process of searching a large number of prospective employees for a particular job in an organization.

It includes:-
(i) Determining the various sources of gathering individuals.
(ii) Evaluation of the validity of these sources and trustworthiness.
(iii) Selecting the most suitable source or multiple sources.
(iv) Inviting applications from the candidates for the available vacancies.

3. Selection:

The right man for the right job, applicants are selected out of a pool of candidates.

The ability of the applicant, the nature of work are all matched. This helps with performance on all fronts, quality quantity time and cost.

The process consists of the below.
1. Preliminary Screening
2. Selection Test
3. Employment interview
4. Reference & Background checks
5. Selection Decision
6. Medical Examination
7. Job Offer
8. Contract of Employment

4. Placement and orientation:

Placement involves putting the selected individual at the right place considering their ability and aptitude.

Orientation, also known as induction is the introduction of newly selected employees to various departments of the company, policies, rules, and existing employees, etc. It aims at inducting new employees into the organization effectively and smoothly.

5. Training and Development:

Training and development is the systematic procedure of imparting skills and knowledge for a particular job.

The benefits are huge both for the organization and the employee.

Addressing Weakness | Reduced Employee Turnover | Consistency | Improved Performance Employee Satisfaction | Increased Creativity

Training is given for improving the current job and to prepare the employees for some intended future jobs. The organization also gets the benefits of training in the form of a reduction in the production cost, best usage of tools and improvement in the quality.

6. Performance Appraisal:

The performance of the employee is checked to analyze the improvements and to gauge if extra help in the form of training is required or extra assistance with manpower support.

7. Promotion:

In this process, the employee is given advancement in the form of a better salary, higher position, more responsibilities. Promotions are given based on performance.

8. Compensation:

Organizations have a structure for salaries and incentives, based on the evaluation of the performance of the employees, appropriate contributions are made.

9. Separation:

The last step in the process of staffing, it is when the employee departs from the organization through retirement, termination, retrenchment or death.

Why staffing is an important process in an organization?

1. Staffing will help in discovering qualified employees and obtaining competent personnel for various roles in the organization.

2. Since the right person is recruited for the right jobs, it leads to higher performance and maximum productivity.

3. It promotes engagement and the optimum utilization of human resources strategies.

4. It increases job-related satisfaction and employee morale through adequate remuneration for each role.

5. Development managers ensure the continuity and growth of the organization.

6. Business activities are not disrupted at any given point due to the shortage of competent employees. Because it forecasts the correct employee requirements for the present and future roles.

Why staffing is an important process in an organization?

1. Staffing will help in discovering qualified employees and obtaining competent personnel for various roles in the organization.

2. Since the right person is recruited for the right jobs, it leads to higher performance and maximum productivity.

3. It promotes engagement and the optimum utilization of human resources strategies.

4. It increases job-related satisfaction and employee morale through adequate remuneration for each role.

5. Development managers ensure the continuity and growth of the organization.

6. Business activities are not disrupted at any given point due to the shortage of competent employees. Because it forecasts the correct employee requirements for the present and future roles.

Role of staffing agencies.

The first few questions that pop up when thinking about reaching out to a recruitment agency-are staffing agency worth it? Are job agencies a good idea? Are staffing agencies helpful? Do I need to opt for outsourcing solutions? Do I need staffing services?

Staffing agencies can play an important role in helping you find the best candidates for critical roles and projects without placing undue stress on the human resources department and help in human resource planning.

The right staffing agencies will be able to exceed your expectations by making sure only the prospects that fit your requirements steps into your office.

Major roles played by staffing agencies and their staffing solutions include.

1. Employee Screening and Testing
Staffing agencies conduct screening and testing, your business may not necessarily have the time and resources to engage in such practices, but staffing agency and temp agency will make it a requirement for candidates seeking employment, Some staffing agencies will not only offer perform background checks but will also have skill tets to determine proficiency levels on various fronts.

2. Flexible Staffing
Hiring temporary or seasonal employees can be a challenging task. For organizations doing this with their available resources of handling administrative and logistical requirements of employees who won’t be there for long, takes up a lot of time of resources.

Hiring a staffing agency with short term roles can help the organization focus on the project at hand and not worry about dismissing the temp worker after the project’s completion.
The healthcare costs effectively reduces as the staffing agencies manages insurance fees along with payroll and benefits.

3. Easing HR’s Burden
Having the human resource team spend hours over resumes and interviewing unqualified candidates is not the best use of their time.

The process can get very frustrating and it makes sense to take the department away from tasks like employee development opportunities, payroll, and benefits.

A recruiting agency ensures that only the right candidates make it to the first interview and that all paperwork and training is completed before the employee starts working.

So all the advertisement expenses and job fairs cost could be avoided and can be instead be invested in a recruitment agency that would provide you with the best results.

Difference between In-house recruiting and recruiting agency.

Staffing agency

Payroll Process:

Payroll responsibilities can be a huge burden and steal hours away from other important matters in running your business. Staffing agencies with their staffing solutions take the responsibility of managing payroll and benefits giving the organization more time to perform other actions.

Which staffing agency is best?

It depends on your vertical, few staffing agencies are very good for particular roles, while the other staffing agencies are good for other roles.

Tech Firefly is a specialist in IT staff augmentation for Fortune 500, mid-size and start-ups. An experienced staffing company, hiring talents in 10 countries and 20+ Foreign Languages. We can search for talent around the clock with our recruiting team members based out of India, the United Kingdom, and the United States. We provide amazing talent to Big Data, High Tech, E-commerce, IoT, Biotech, Fintech, and Digital Media companies. We hire for IT, C Level, professional, Sales and Marketing, Back office and Administrative, Healthcare, Business Intelligence and Accounting/Financial positions.

If you’re interested in exploring the job opportunities that Tech Firefly offers, come take a look at our careers page at www.techfirefly.com/candidates. You can also stay up to date with industry news and updates by following us on our social media!